May 2024 (annual meeting)
GREAT LIMBER PARISH COUNCIL
Minutes of the annual meeting held on Wednesday, 1st May 2024 after the annual parish meeting in the Village Hall.
Present: Cllrs S. Hudson (Chairman); S. Christmas, J Hoyle, B. Moor, T. Robinson and C. Read.
In attendance: District Cllrs O. Bierley; the Clerk.
1. To elect a chairman: S. Hudson. Proposed, Cllr Hoyle. Seconded, Cllr Moor. Elected
2. Co-option of councillors: No interest.
3. Apologies for absence and reasons given: S. Bedford.
4. To receive declarations of interest in accordance with the Localism Act 2011: None
5. To elect a vice chairman: B. Moor. Proposed, Cllr Hudson. Seconded, Cllr Read. Elected.
6. To approve the Minutes of the last meeting held on 6th March 2024: The minutes were signed as a true record.
7. Chairman & Council's comments: The chairman informed council that Mr Potterton had kindly agreedbto clear theb soil and weeds from the footways free of charge. Council accepted his offer and are willing to reimburse petrol cost for mower. The chairman gave information on the RWE consultation re Stallingborough . He had attended a presentation and said that the development will not affect Great Limber and will not come on board until 2033.
8. Clerk's Report on matters outstanding: Nothing to report.
9. LCC Report: Cllr Smith absent.
10. WLDC Report: Cllr Bierley's report was circulated prior to the meeting. He informed council that the carbon capture project at Stallingborough will be determined by central government not WL as the planning authority and will not impact on the landscape,
Items 18 & 19 brought forward.
18/19. To discuss & resolve on grant requests from Village Hall committee for new fire doors and notice board: T, O’Mara gave council information re projects and cost. After asking questions council resolved to award £1000 towards the projects.
11. Finance: to approve accounts and Annual Return for the year ended 31 March 2024
a) Execute Annual Governance Statement: Executed and duly signed.
b) To approve Statement of Accounts: Approved and duly signed.
c) Execute Certificate of Exemption: Executed and duly signed.
d) Execute Review of effectiveness of internal audit: The report from Cassells, internal auditor, was given to council which stated no areas of concern. Executed.
Accounts for payment: Resolved to pay: H Pitman £629.12; J Hoyle £50; Creative Nature £1788; AJ Williams £174.
12. Renewal of insurance policy and review inventory of assets: The clerk confirmed that the asset register has been reviewed. Council agreed renewal with Zurich Municipal at a cost of £555.71
13 & 14. To review standing orders and financial regulations: Reviewed. No changes necessary.
15. To adopt a grants policy: Resolved to adopt the policy and grant application form circulated previously by the clerk.
16. Planning: To comment on any applications received: None.
17. To discuss annual treatment of pond weed: Agreed to remove rather than spray if necessary.
20. To discuss state of the parish church: Cllr Hoyle gave details of budget deficit. Clerk gave update on new legislation and how it affects council’s decision on grant funding. No action to be taken at this time
21. To move into closed session to discuss terms for replacement clerk: Interest shown by clerk of another parish. Clerk to ask her to attend next parish council meeting.
The meeting closed at 8.35pm